GUIDELINES FOR E-POSTER ABSTRACT SUBMISSION

For abstract submission conference registration is mandatory except for international participants. They may complete registration after their abstract is accepted.

1. Important Dates

Event	Date
Abstract Submission Opens	1st June 2026
Last Date of Abstract Submission	31st August 2026
Intimation of Acceptance / Rejection to Author	1st November 2026
Uploading of E-Poster (PowerPoint)	15th to 30th November 2026

2. Sub-specialties

Authors should carefully select the sub-specialty that best suits their abstract. Up to two sub-specialty categories may be selected per abstract if appropriate.

S. No.	Sub-specialty
1	Diagnostic Neuroimaging and Spine Imaging
2	Interventional Radiology – Vascular
3	Interventional Radiology – Non-vascular
4	Head and Neck, ENT, Orbits
5	Chest (Pulmonary, Chest wall, mediastinal) Imaging
6	Breast Imaging
7	Cardiovascular Imaging
8	Gastrointestinal tract and Hepatobiliary & Pancreatic Imaging
9	Genitourinary Imaging (Renal, Urinary Tract & Male Genital Tract)
10	Gynaecological Imaging
11	Fetal Imaging
12	Musculoskeletal Imaging
13	Paediatric Imaging
14	Emergency & Trauma Imaging
15	Oncological Imaging
16	Artificial Intelligence / Technological Advances in Radiology
17	Miscellaneous

3. Types of E-Posters

Code	Type of E-Poster
A	Scientific Exhibit (based on research data)
B	Educational Exhibit
C	Case Series

4. Poster Presentation Submission Guidelines

4.1 General Requirements

• For Indians conference registration is mandatory before submitting abstract.
• Delegates from outside India can register after acceptance of abstract.
• Abstracts that have been previously published elsewhere are not eligible for submission.
• Abstracts must be submitted exclusively through the IRIA 2027 web portal at www.iria2027.com. No fax copies or e-mail submissions will be accepted.
• A presenting author may submit a maximum of 3 abstracts (including paper and poster abstracts).
• An abstract may only be submitted once. Duplicate abstracts (reporting the same data) submitted under a different title or authorship or subtype will not be considered.
• The first author shall be the presenting author; a maximum of 6 co-authors are permitted (mention the designation, department & the institution).
• No changes to the abstract’s content or authorship will be permitted after final submission
• Abstracts must be submitted in English only.
• The presenting author should indicate consent at the time of submission for possible conversion of the abstract category (from oral to poster or vice-versa) at the discretion of the scientific committee.

4.2 Abstract Formatting

• The abstract is limited to a maximum of 300 words (excluding title, authors, and affiliations).
• Submit abstracts as a Word document using 12-point font in Times New Roman or Arial, as specified in the web portal.
• The title should be in sentence case.
• Minimize the use of abbreviations in the body of the abstract. Provide the full expansion when an abbreviation is first used.

4.3 Structure of the Abstract

For E-poster category of Scientific Exhibit (based on research data), the abstract must be structured as follows:

• Aims and objectives
• Materials and methods
• Results
• Conclusion

For all other E-poster categories (Educational Exhibit and Case Series), the abstract must be structured as follows:

• Aims and Objectives
• Outline/table of contents
• Take home points/ message

For all E-poster categories, supporting images / tables may be uploaded as a single pdf file (including a maximum of 5 slides or pages)

4.4 Originality, Copyright & Ethics

• The work must be original and unpublished. E-posters / papers previously presented elsewhere in some other conference / forum cannot be submitted.
• Radiological images should be from author’s own work and not copied from anywhere.
• If any material (text, graphs, charts, etc.) is borrowed from other sources, the authors must obtain appropriate permissions. Borrowed material must be clearly labelled in the e-poster/slides with full citations.
• The presentation must be non-promotional and non-commercial in nature. Equipment and agents should be referred to by generic names. Commercial logos are prohibited.
• If the presentation involves off-label use of a drug, device, or technique, this must be explicitly disclosed.
• For research studies involving human subjects, a statement confirming informed consent and ethics committee / IRB approval must be included. For animal studies, compliance with NIH or equivalent institutional guidelines must be acknowledged.

4.5 AI Tools Disclosure

• The use of AI-based tools (e.g., generative AI for text, figures, schematics, flowcharts, or image processing) must be disclosed in the abstract and the e-poster. Authors should specify which tools were used and for what purpose. Non-disclosure of such usage will lead to immediate rejection.

4.6 Patient Confidentiality & Blinding

• The identity of the patient (name, hospital ID, or any identifying information) must not appear in any image or text. Appropriate patient consent must be obtained.
• The name or identity of the authors’ institution should not appear in any images submitted with the abstract, to maintain the integrity of the double-blind review process.

4.7 Image Quality Standards

• All images should be of high diagnostic quality.
• All images / videos should be incorporated in the powerpoint itself and set on autoplay.
• Use arrows, annotations, and labels on images where necessary to highlight key findings.

4.8 Copyright, Licensing & Withdrawal

• By submitting the abstract, the author retains copyright but grants IRIA and its academic wing ICRI a non-exclusive, royalty-free licence to present the content on the IRIA website and educational programs, and to archive it for scientific record. IRIA will not sub-licence the content to a third party.
• It is the authors’ responsibility to ensure appropriate grammar and spelling. We recommend proofreading by a colleague or use of grammar-checking tools before submission.
• All communications regarding acceptance, rejection, or change of category will be sent by email.
• Withdrawal of abstracts: Requests for withdrawal must be sent to iria2027poster@gmail.com before the submission deadline.

4.9 Review Process

• All abstracts will be evaluated through a two-stage, double-blind peer-review process by members of the scientific committee.
• Abstracts will be judged on scientific, research, and/or clinical value, originality of work, and potential impact.
• The decision of the scientific committee (acceptance, rejection, or modification of category) will be final. No appeals will be entertained.
• Presentation is expected to reflect the contents of the accepted abstract. Substantial deviation may result in rejection of the submission as determined by the scientific committee.

4.10 Prizes & Incentives

• Selected high-quality posters (scientific or educational) will be invited for a brief 5-minute oral presentation in an informal setting in the main Poster Hall. This is by invitation only, based on complete e-poster review and author consent. No separate abstract submission is required.
• The top posters will receive attractive prizes.
• The decision of the judges / organising committee regarding prizes will be final.

5. Specific Guidelines for E-Poster Categories

5.1 Scientific Exhibit

• A scientific exhibit is an original research paper. It may be a theme-driven research with a comprehensive report; a work-in-progress report of ongoing research with preliminary results; or a brief report of a particular new aspect or understanding of clinical radiology.
• The final presentation must include a “Limitations” section acknowledging the limitations of the study.
• Maximum 16 slides (including title and concluding slides).

5.2 Educational Exhibit

• Educational exhibits should provide substantial or novel educational value. They should be designed to teach or review radiological observations, pathological correlations, procedures, techniques, treatments, or interventions related to imaging practice.
• Examples: topic reviews, pictorial essays, “how-to” demonstrations.
• The abstract must reflect the educational value and conclude with 2–3 clear take-home messages / teaching points.
• Maximum 16 slides (including title and concluding slides).

5.3 Case Series

• A minimum of 3 cases is required. Single case reports will not be accepted. Exceptions may be made only for extremely unique conditions of high educational value.
• The abstract should include sections on pattern recognition and key learning points derived from the case series.
• Maximum 16 slides (including title and concluding slides).

6. Guidelines After Abstract Acceptance

6.1 E-Poster Upload

• Upon acceptance, the presenting author will receive an email notification. The complete e-poster must be uploaded via www.iria2027.com between 15th to 30th November 2026.
• Late submissions, submissions exceeding the allowed number of slides, or those with gross deviation from the accepted abstract will not be accepted.

6.2 PowerPoint Format Requirements

• E-posters must be uploaded in PowerPoint (.pptx) format.
• Preferred aspect ratio: 16:9 (widescreen). The system will also support 4:3.
• Slide limits: maximum 16 slides (including title and concluding slides.
• Total file size should not exceed 20 MB.
• Videos, if any, must be integrated/embedded into the PowerPoint file.
• Posters should not consist solely of text. The inclusion of high-quality images is mandatory to illustrate findings.
• The presentation should be designed so that attendees can view it in its entirety in under 10 minutes.

6.3 Content Standards for Uploaded E-Posters

• All rules regarding patient confidentiality, copyright, AI disclosure, image quality, non-promotional content, off-label disclosure, and ethics compliance apply equally to the uploaded e-poster.
• The name/identity of the authors’ institution should not appear in any images (to preserve blinding during review). Author details should appear only on the title slide.
• Use full sentences and bulleted items as appropriate. Provide sufficiently detailed information — do not simply transfer your abstract text into the poster slides.
• Use the International System of Units (SI) for all radiation and laboratory measurements.

7. Contact Information

Abstract Submission Now